How to Fill Out Ffl Log Book

Title: How to Fill Out FFL Log Book: A Comprehensive Guide


Firearms are regulated items that require meticulous documentation to ensure responsible ownership and accountability. One such essential document for Federal Firearms License (FFL) holders is the FFL log book. This log book serves as a record of all firearm acquisitions, dispositions, and transfers made by the FFL holder. In this article, we will explore a step-by-step guide on how to correctly fill out an FFL log book, along with an insightful FAQs section to address common queries.

I. Importance of Filling Out an FFL Log Book:

The FFL log book is a vital tool for FFL holders to maintain accurate records of their firearm transactions. Properly documenting these activities not only complies with the legal requirements set by the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), but also helps in verifying the legitimacy of firearm sales and tracing the history of firearms if necessary.

II. Step-by-Step Guide on Filling Out an FFL Log Book:

1. Obtain an ATF-approved log book: FFL holders must use an ATF-approved log book specifically designed for recording firearm transactions. These log books can be obtained from various sources, including ATF distribution centers or authorized vendors.

2. Start with personal information: Begin by entering your personal details, including your name, FFL license number, and the physical address of your licensed premises.

3. Record firearm acquisitions: When you acquire a firearm, record the necessary details such as the make, model, serial number, caliber, and the name and address of the person or entity from whom you acquired it. Include the date of acquisition and the purchase price if applicable.

4. Document firearm dispositions: Whenever you sell, transfer, or dispose of a firearm, record the relevant information in the log book. Include the make, model, serial number, caliber, and the name and address of the person or entity to whom you transferred the firearm. Additionally, note the date of disposition and any associated sale or transfer details.

5. Maintain accurate inventory records: Regularly update the log book to reflect the current status of your firearms inventory. This ensures that your records are up to date and accurately reflect the firearms in your possession.

6. Preserve the log book: Keep the log book in a secure location, as it is a legal document that may be subject to inspection by ATF officials. It is recommended to maintain a backup copy or electronic version of the log book to prevent loss or damage.


1. Can I use an electronic log book instead of a physical one?
Yes, FFL holders have the option to maintain an electronic log book, provided it meets ATF requirements. Ensure the electronic system captures all required information and is easily accessible for ATF inspections.

2. Are there any specific time frames for updating the log book?
ATF regulations require FFL holders to update their log books within seven days of the acquisition or disposition of a firearm. Timely and accurate documentation is crucial to maintain compliance.

3. Can I make corrections or amendments to the log book entries?
While it is essential to maintain accurate records, mistakes can occur. If you need to make corrections or amendments to an entry, cross out the incorrect information with a single line and initial the change. Avoid using correction fluid or completely erasing entries.

4. Do I need to maintain separate log books for different types of firearms?
No, FFL holders can maintain a single log book for all firearms, regardless of their category (e.g., handguns, long guns, etc.). However, ensure that each entry includes all the necessary details to accurately identify the firearm.


Filling out an FFL log book is a crucial responsibility for FFL holders, ensuring compliance with ATF regulations and maintaining accurate records of firearm transactions. By following the step-by-step guide outlined in this article, FFL holders can confidently and correctly document their firearm acquisitions, dispositions, and transfers. Adhering to these procedures promotes responsible firearm ownership and assists in the overall traceability and accountability of firearms within the legal system.

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